Section IV. Officers

Section IV.
Officers

  1. The officers of the Section shall be the President, President-Elect, Past President, Secretary, and Treasurer.
  2. The Section Officers shall serve for a period of two years in each office, and shall be eligible for re-election to a second consecutive term. If a second term involves the President, then the President, Past-President and President-Elect will all stay in the same office. Terms of newly elected officers shall commence at the Society’s annual meeting.
  3. The President-Elect shall succeed to the office of President at the expiration of the President’s term of office.
  4. Officers shall serve without salary or other compensation for their services from the Section. Expenses of officers may be defrayed from funds available to the Section when authorized by the Section Executive Committee.
  5. Candidates for office shall be nominated by a Nominating Committee chaired by the immediate Past-President. Voting shall be completed at least one month before the annual meeting of the Section. Officers shall be elected by a majority of the returned mail or email ballots.
  6. In the event of a vacated position, the Executive Committee shall appoint a qualified replacement for the unexpired term.

Section V.
Duties of Officers

1.The President shall:

(a) Serve as Chair of the Executive Committee of the SECTION; (b) Preside at the business meeting of the Section;

(c) Appoint all committees except Membership and Nominating;

(d) Serve as an Ex Officio member thereof; and

(e) Shall represent the Section and perform other duties and functions as authorized and necessary.

2. The President-Elect shall

(a) Perform the duties of the President in the absence of the President;

(b) Serve as Section Membership Committee chairperson; and

(c) Serve as editor of the newsletter to the members in the absence of an appointed Newsletter Editor.

(d) Perform other duties as may be required by the Executive Committee.

3. The Secretary shall

(a) Keep official records of the Section,

(b) Maintain a current list of the membership;

(e) Present a semi-annual report to the Section Executive Committee;

(d) Present an annual report to the membership; and to the Executive Director of the Society within 30 days after the annual meeting of the Section, and at other times as requested by the Executive Committee; and

(f) Perform other duties as may be required by the Executive Committee.

4. The Treasurer shall:

(a) Collect and be custodian of Section funds;

(b) Disperse funds authorized by the Executive Committee;

(c) Keep an itemized account of all receipts and disbursements;

(d) Submit a report of receipts and disbursements at the annual meeting of the Section, to the Executive Director of the Society within 30 days after the annual meeting of the Section, and at other times as requested by the Executive Committee; and

(e) File all appropriate tax forms at the end of each calendar year to retain state and federal tax-exempt status (990-n form).

(f) Perform other duties as may be required by the Executive Committee.

  1. The Past-President shall:

(a) Serve as the chairperson of the Nominating Committee;

(b) Assist the other officers as needed; and

(c) Perform other duties as may be required by the Executive Committee.

  1. Newsletter Editor shall:

(a) Prepare the Section Newsletter;

(b) Be appointed by the President for renewable terms of one year; and

(c) Serve as a non-voting member of the Section Executive Committee.